What term describes the solicitation documents used when a specification already exists?

The term that describes the solicitation documents used when a specification already exists is "Request for Quotations" (RFQ). An RFQ is particularly applicable in scenarios where specific requirements and detailed specifications are already established. This allows suppliers or vendors to provide pricing for the exact goods or services outlined in those specifications.

By using an RFQ, the organization can effectively communicate its needs to potential suppliers and request detailed pricing information based on those existing specifications. This process is beneficial because it ensures that all submissions are aligned with the same criteria, allowing for a straightforward comparison of prices and offerings from different vendors.

In contrast, a Request for Information (RFI) is generally utilized when an organization seeks to gather information about potential suppliers and their capabilities but does not have a defined specification. Negotiation involves discussions aimed at reaching an agreement but does not pertain to solicitation documents per se. Market research is a strategy used for gathering information about the industry or potential suppliers, rather than for formal procurement requests.